Questions about Access to the Territory
How will passes be issued to Builders? The requirements state that we need to come with a power of attorney that must have a barcode. Where can we get this power of attorney, and in what form should it be?
You can obtain a badge after full payment for the services of approving the stand's project-technical documentation, either in person by presenting your passport or by power of attorney approved with the organization's seal and signature of the head. Badge issuance will take place at the Builder Approval Department, and after the Service Bureau opens in the registration area - at the Service Bureau.
Attention! Other forms of power of attorney for obtaining badges are not considered grounds for issuing badges!
ATTENTION! Due to security requirements, installation passes are personal. Access to the territory is granted upon presentation of the pass and an identity document.
How will passes be issued to Exhibitors who need to participate in monitoring installation and dismantling work and commissioning works?
- Identify a responsible person from your company who will be appointed by an Order as the person responsible for safe work on the stand (including electrical work) and for complying with occupational health and safety rules during the work. This employee must have valid certification for occupational safety management according to Russian legislation, and their signature must be on the Order indicating their acknowledgment. Compliance with all occupational health and safety norms and anti-epidemic measures is mandatory on the site. https://qr.umkrtn.ru/energybez
- Get an INSTALLATION PASS. Suitable for employees who will NOT BE PRESENT during the exhibition days. Obtain the badge after full payment for the services of approving the stand's project-technical documentation by the builder of your stand and after the responsible person from the organization completes an introductory briefing at the exhibition's Technical Service, presenting the power of attorney from the "How to get badges" section of the personal account, after pre-registering all employees suitable for this type of accreditation in the personal account for the installation pass (Note - there is a quota for the number of installation passes per company). Badge issuance will be at the Technical Supervision and Approval Department of the "Innoprom" exhibition (Technical Service Desk). Attention! Any other forms of power of attorney for obtaining badges for exhibitors are not grounds for issuing badges! The pass is ONLY valid during the installation and dismantling work periods (the pass is invalid on exhibition days).
- Get an EXHIBITOR PASS. For presence on the installation and dismantling work site, the responsible person from the organization must complete an introductory briefing at the exhibition's Technical Service. Badges can be obtained at registration desks located in the Main Entrance area of the "Yekaterinburg-Expo" IEC. The working hours of the registration desks should be clarified on the event's website.
- INSTALLATION PASS for people: Within the quota indicated in the personal account, the pass is free. Exceeding the quota or reissuing a lost pass is charged according to the price list. The pass is ONLY valid during installation and dismantling work periods (the pass is invalid on exhibition days).
- INSTALLATION PASS for vehicles to the loading/unloading gate area: Within the normal time limit for a vehicle on the loading/unloading work site, the pass is issued for free. Exceeding the time limit is charged additionally.
The organizers and the Technical Directorate of the "Innoprom" exhibition have established the following traffic organization scheme for installation and dismantling work:
- Entry of cargo vehicles is through the far right entrance at Checkpoint 1 from Koltsovsky Trakt.
- Movement to the temporary daytime parking for cargo vehicles is strictly one-way.
- Access to the loading/unloading (installation) gates is strictly according to the loading/unloading schedule with special passes.
- Special passes for the installation and dismantling work zone are issued in Gallery 2.3 at the special "Auto Pass Issuance Desk" of LLC "DMV Expo."
- Cargo vehicles without these passes stop at the temporary daytime parking for cargo vehicles. Drivers (authorized representatives from Builders/Exhibitors) proceed to obtain passes at the "Auto Pass Issuance Desk."
- In the daytime parking area for cargo vehicles, traffic is two-way.
- Cargo vehicles without passes exit the "Yekaterinburg-Expo" IEC through Checkpoint 2 onto the EKAD, returning via Koltsovsky Trakt through Checkpoint 1 to the "Daytime Parking for Cargo Vehicles."
- Cargo vehicles with passes proceed at the specified time to the designated installation gates, presenting the pass at the "entry checkpoint/barrier" No. 1.
- After passing "checkpoint/barrier" No. 1, traffic becomes one-way.
- Unloading is carried out through the installation gates:
Pavilion 2: MV21-MV23, MV26-MV28
Pavilion 3: MV35-MV38
Pavilion 4: MV45 and MV47
- At the exit through "exit checkpoint/barrier" No. 2, the driver hands over the entry pass to the barrier staff.
- The staff at "checkpoint/barrier" No. 2 records the vehicle's exit time and hands the pass to the controller from LLC "DMV Expo."
- Cargo vehicles exit the loading/unloading (installation) work area through Checkpoint 1 to Koltsovsky Trakt.
- For the outdoor exhibition, cargo vehicles pass through the loading/unloading (installation) gate area with a pass for Pavilion No. 1.
How do I get passes for loaders and the vehicle if I have arranged for cargo delivery by a transport company?
To enter the "Yekaterinburg-Expo" IEC with a cargo vehicle in the loading/unloading zone, you need to enter the vehicle information in the builder's personal account. In the field "Person for whom the vehicle is ordered," enter the name of the Builder company, and in the field "Driver," enter the authorized responsible person from the Builder company. Please note that there should be only one responsible person from the company (e.g., General Director or responsible manager)! You also need to fill in all other fields of this form with the vehicle data entering the loading/unloading zone.
To enter the "Yekaterinburg-Expo" IEC for individuals whose stay is limited to four hours, a list of these individuals must be compiled, certified by the signature of the authorized person and the organization's seal. This list is provided to the Technical Directorate of the exhibition in two copies. After submitting the list, you will be issued single-entry passes for the necessary number of people, for the required day and time of stay.
The pass is obtained by the responsible person from the organization, who has an order appointing them as the Responsible Person for ensuring occupational health and safety during work at the construction site (construction and installation work area). This person receives an introductory briefing, signs the logbook, and receives the passes according to the attached list.
I am an exhibitor. My organization's employees, who are not registered as exhibitors and will not stay for the exhibition, need to bring in exhibits during installation. How can I get passes for these employees and their vehicles?
Exhibitors with equipped exhibition space and participants in collective expositions who only need to bring in their exhibits must sign in the Service Bureau only letters for the import/export of their equipment (you can download these forms from the Personal Account in the "Organizer Documents" section) and a letter for obtaining installation passes for employees (if passes/badges for these employees are not ordered and received as event Exhibitor passes), who are involved in delivery and installation (see sample in the installation and dismantling regulations).
To enter the "Yekaterinburg-Expo" IEC for individuals whose stay is limited to four hours, a list of these individuals must be compiled, certified by the signature of the authorized person and the organization's seal. This list is provided to the Technical Service of the exhibition in two copies. After submitting the list, you will be issued single-entry passes for the necessary number of people, for the required day and time of stay.
The pass is obtained by the responsible person from the organization, who has an order appointing them as the Responsible Person for ensuring occupational health and safety during work at the construction site (construction and installation work area). This person receives an introductory briefing, signs the logbook, and receives the passes according to the attached list.
Our company has ordered the "Night Installation Extension" service. What do we need to do to stay on site during the designated time?
To stay on site for night installation, you need to follow these procedures:
What should we do when leaving the exhibition site after it ends?
Instructions for Innoprom exhibition participants on organizing departure during dismantling:
ATTENTION! While the Exhibitor's exhibits are on the stand, the exhibitor must ensure the presence of their representative at the exhibition stand until the exhibit is removed. Claims for lost exhibits will not be accepted.
Operating hours:
To enter the "Yekaterinburg-Expo" IEC with a cargo vehicle in the loading/unloading zone, you need to enter the vehicle information in the builder's personal account. In the field "Person for whom the vehicle is ordered," enter the name of the Builder company, and in the field "Driver," enter the authorized responsible person from the Builder company. Please note that there should be only one responsible person from the company (e.g., General Director or responsible manager)! You also need to fill in all other fields of this form with the vehicle data entering the loading/unloading zone.
To enter the "Yekaterinburg-Expo" IEC for individuals whose stay is limited to four hours, a list of these individuals must be compiled, certified by the signature of the authorized person and the organization's seal. This list is provided to the Technical Directorate of the exhibition in two copies. After submitting the list, you will be issued single-entry passes for the necessary number of people, for the required day and time of stay.
The pass is obtained by the responsible person from the organization, who has an order appointing them as the Responsible Person for ensuring occupational health and safety during work at the construction site (construction and installation work area). This person receives an introductory briefing, signs the logbook, and receives the passes according to the attached list.
I am an exhibitor. My organization's employees, who are not registered as exhibitors and will not stay for the exhibition, need to bring in exhibits during installation. How can I get passes for these employees and their vehicles?
Exhibitors with equipped exhibition space and participants in collective expositions who only need to bring in their exhibits must sign in the Service Bureau only letters for the import/export of their equipment (you can download these forms from the Personal Account in the "Organizer Documents" section) and a letter for obtaining installation passes for employees (if passes/badges for these employees are not ordered and received as event Exhibitor passes), who are involved in delivery and installation (see sample in the installation and dismantling regulations).
To enter the "Yekaterinburg-Expo" IEC for individuals whose stay is limited to four hours, a list of these individuals must be compiled, certified by the signature of the authorized person and the organization's seal. This list is provided to the Technical Service of the exhibition in two copies. After submitting the list, you will be issued single-entry passes for the necessary number of people, for the required day and time of stay.
The pass is obtained by the responsible person from the organization, who has an order appointing them as the Responsible Person for ensuring occupational health and safety during work at the construction site (construction and installation work area). This person receives an introductory briefing, signs the logbook, and receives the passes according to the attached list.
Our company has ordered the "Night Installation Extension" service. What do we need to do to stay on site during the designated time?
To stay on site for night installation, you need to follow these procedures:
- Submit an application in the Builder's Personal Account for the "Night Installation Extension."
- Visit the exhibition's technical directorate office to sign the Contract/Additional Agreement for the night installation extension and the Act of Completed Works.
- Submit a list of employees involved in night installation to the exhibition's technical directorate no later than 5:00 PM on the day planned for the night installation extension. These employees must be registered in the Personal Account in the approved order and must have received badges.
- Pay for the service as required.
What should we do when leaving the exhibition site after it ends?
Instructions for Innoprom exhibition participants on organizing departure during dismantling:
ATTENTION! While the Exhibitor's exhibits are on the stand, the exhibitor must ensure the presence of their representative at the exhibition stand until the exhibit is removed. Claims for lost exhibits will not be accepted.
Operating hours:
Attention!
On 11.07.2024, only the removal of exhibits from pavilions and open areas will take place. THERE WILL BE NO DISMANTLING!!!!!!!!!!
Freight and passenger vehicles for the removal of exhibits will be allowed into pavilions and open areas for loading only on July 11 after 17:30.
Procedure for obtaining a permit for departure during the dismantling period:
Procedure for vehicle access to the "Yekaterinburg-Expo" IEC during dismantling:
Upon arrival at the "Yekaterinburg-Expo" IEC:
After unloading/loading, the vehicle must immediately leave the "Yekaterinburg-Expo" IEC territory.
Parking on the "Yekaterinburg-Expo" IEC territory is prohibited (fine 50,000 rubles).
The single-entry "installation/dismantling" pass is valid for a single entry/exit to/from the "Yekaterinburg-Expo" IEC territory for importing/exporting exhibits and equipment with all marks.
The time allocated for loading exhibition equipment and property is:
On 11.07.2024, only the removal of exhibits from pavilions and open areas will take place. THERE WILL BE NO DISMANTLING!!!!!!!!!!
Freight and passenger vehicles for the removal of exhibits will be allowed into pavilions and open areas for loading only on July 11 after 17:30.
Procedure for obtaining a permit for departure during the dismantling period:
- On 11.07.2024 from 08:00, the Service Bureau and the Technical Approval Department of the Technical Service of the exhibition will organize a permit issuance point for the removal of exhibits.
- To obtain a permit, you must:
- Get a mark in the accounting department of the exhibition's Technical Service.
- Provide the third copy of the Import/Export Letter of property and equipment with previously received marks from the exhibition's Technical Service "import allowed" and receive a removal permit in the form of the exhibition's Technical Service mark "export allowed."
- If exhibits are being removed manually on 11.07.2024 after 17:00, provide the third copy of the Import/Export Letter of property and equipment with previously received marks from the Service Bureau "import allowed" and receive a removal permit in the form of the Service Bureau mark "export allowed."
Procedure for vehicle access to the "Yekaterinburg-Expo" IEC during dismantling:
Upon arrival at the "Yekaterinburg-Expo" IEC:
- The vehicle should go to the temporary parking area in the designated zones for freight and passenger vehicles on the General Parking lot.
- The responsible person from the organization (or the driver, the senior person of the vehicle) obtains the "departure allowed" mark at the Service Bureau desk or at the office of the exhibition's Technical Service (depending on where the "import allowed" mark was placed on the Import/Export Letter), as well as the vehicle pass according to the procedure for obtaining a departure permit during the dismantling period.
- The responsible person from the organization (or the driver, the senior person of the vehicle) finds the Administrator of the exhibition pavilion (outdoor exhibition, entrance group) in the pavilion where the exhibition stand is located and clarifies through which installation gate the exit will be carried out. The phone number of the senior administrator for contact will be posted on the information board of the exhibition's Technical Directorate.
- The responsible person from the organization informs the driver of the vehicle about the installation gate number through which they need to enter for loading (maximum vehicle time in the loading zone should not exceed 2 hours, see information below). The responsible person from the organization performs the loading into the vehicle.
After unloading/loading, the vehicle must immediately leave the "Yekaterinburg-Expo" IEC territory.
Parking on the "Yekaterinburg-Expo" IEC territory is prohibited (fine 50,000 rubles).
The single-entry "installation/dismantling" pass is valid for a single entry/exit to/from the "Yekaterinburg-Expo" IEC territory for importing/exporting exhibits and equipment with all marks.
The time allocated for loading exhibition equipment and property is:
- For freight vehicles with a carrying capacity of more than 5 tons – 2 hours,
- For freight vehicles with a carrying capacity of less than 5 tons – 1 hour,
- For passenger vehicles – 30 minutes.